Administrative Assistant

What You’ll Be a Part of: the ARBDA Culture

Arthritis, Rheumatic and Bone Disease Associates (ARBDA) is one of the largest, most experienced, and Top-Rated rheumatology practices in the nation. Established in 1974, we have been caring for patients for close to 50 years. ARBDA has grown from a single office to 6 offices throughout south and central New Jersey and employs over 100 employees and growing. Our team is dedicated to diagnosing, treating, and medically managing arthritis, inflammatory and autoimmune diseases and Osteoporosis. Our mission is that we strive to continually build relationships with our patients and their families through treatment, education, and advocacy while maximizing their quality of life.

At ARBDA everyone has an opportunity to make an impact and put their skills and interests front and center. We are growing and want you to join our supportive culture and make your mark! Our team of doctors has an unwavering compassion for our patients and our employees. Be a part of something big!

What You Will Do:

The Administrative Assistant provides administrative support to leadership.

• Coordinate and schedule internal and external meetings, ensuring all logistics are arranged efficiently.
• Support the planning and execution of special projects and company-wide events.
• Facilitate the physician credentialing process for both new hires and current medical staff.
• Monitor and manage all physician licensures and renewals, ensuring compliance with state and regulatory requirements.
• Track and maintain continuing medical education (CME) records for all physicians.
• Completes patient disability requests in a timely manner.
• Posts charges and payments pertaining to records requests.
• Coordinate utility setup and related operational needs for new office implementations.
• Serve as the primary point of contact for operational support across all office locations, including building maintenance, cleaning services, and facility repairs.
• Maintain a centralized directory of location-specific contacts for services such as medical waste disposal, shredding, plumbing, pest control, electrical work, and general repairs.
• Prepare and distribute weekly and monthly operational and administrative reports.

What You’ll Have:

• High school diploma or GED.
• Associates Degree or vocational education preferred.
• 2-5 years’ experience working in a medical office setting.
• 4-6 years’ experience working in an administrative support position.
• Experience with Electronic Medical Record Systems (EMR).Strong knowledge of medical terminology.

Benefits You Will Receive:

ARBDA’s programs reflect our continued commitment to our employees. We take pride in offering a competitive benefits package including health, dental, life, and long term disability insurance. We offer a 401K plan with a company contribution.

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